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Evidence Guide: SISXFAM006 - Coordinate sport, fitness or recreation events

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SISXFAM006 - Coordinate sport, fitness or recreation events

What evidence can you provide to prove your understanding of each of the following citeria?

Identify scope of the event.

  1. Analyse event information to confirm purpose, objectives and overall budget for event.
  2. Determine event components and create overall schedule to facilitate operational planning.
  3. Determine and accurately document specific venue, staging and human resource requirements to facilitate event planning and service bookings.
  4. Develop and document draft and finalised event running sheets incorporating event components, tasks, responsibilities and timelines.
  5. Issue initial and finalised event orders to internal personnel and external suppliers, incorporating specifications for service provision.
  6. Prepare and distribute finalised event program and attendee documents to publicise event.
  7. Establish event delivery team and clarify roles and responsibilities.
  8. Identify event specific risks and develop responsive contingency management plans.
  9. Monitor event budget and preparations through ongoing liaison with internal personnel and external suppliers, and make required adjustments to event plans.
  10. Prepare and distribute final operational documents to event delivery teams, internal personnel and external suppliers, incorporating agreed specifications for operation of event.
Analyse event information to confirm purpose, objectives and overall budget for event.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine event components and create overall schedule to facilitate operational planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and accurately document specific venue, staging and human resource requirements to facilitate event planning and service bookings.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop and document draft and finalised event running sheets incorporating event components, tasks, responsibilities and timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Issue initial and finalised event orders to internal personnel and external suppliers, incorporating specifications for service provision.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and distribute finalised event program and attendee documents to publicise event.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish event delivery team and clarify roles and responsibilities.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify event specific risks and develop responsive contingency management plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor event budget and preparations through ongoing liaison with internal personnel and external suppliers, and make required adjustments to event plans.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare and distribute final operational documents to event delivery teams, internal personnel and external suppliers, incorporating agreed specifications for operation of event.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate on-site set-up, operation and break-down of event.

  1. Provide briefing for event operation to internal and external delivery personnel, inclusive of communication and reporting mechanisms.
  2. Oversee and assess event set-up against prearranged operational specifications.
  3. Monitor event operation through observation and communication with relevant personnel.
  4. Identify, evaluate and take prompt action to resolve arising problems.
  5. Oversee event break-down and ensure completion according to agreed arrangements with team members and external suppliers.
Provide briefing for event operation to internal and external delivery personnel, inclusive of communication and reporting mechanisms.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Oversee and assess event set-up against prearranged operational specifications.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor event operation through observation and communication with relevant personnel.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify, evaluate and take prompt action to resolve arising problems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Oversee event break-down and ensure completion according to agreed arrangements with team members and external suppliers.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate operational success of event.

  1. Obtain feedback from attendees and seek input from personnel and suppliers on event operations.
  2. Reflect on and evaluate operational problems.
  3. Provide recommendations for future improvements to operational practices.
Obtain feedback from attendees and seek input from personnel and suppliers on event operations.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Reflect on and evaluate operational problems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide recommendations for future improvements to operational practices.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge